Logistics Coordinator

POSITION TITLE: Logistics Coordinator
DEPARTMENT: Purchasing
REPORTS TO: Purchasing Manager

MAJOR DUTIES: Reporting to the Purchasing Manager, the successful candidate will coordinate the logistics, traffic, and customs functions for Eclipse Automation. Working indirectly with Project Management and Operations to ensure project goals are realized, and on budget. The incumbent will also work closely with Shipping Department personnel to ensure on-time delivery to meet project requirements. Work with management and department personnel to deliver the Eclipse Vision and the Eclipse Entrepreneurial Culture.


  • Manage the scheduling, routing requirements, and flow, for inbound and outbound shipments, domestically and internationally, while being aware of transportation needs and priorities
  • Obtain freight quotes; negotiate Courier and Freight pricing contracts
  • Create accurate shipping documentation as required, within custom Export Transaction Software
  • Work with inbound and outbound Customs Broker to ensure all required customs documentation is in place for border clearance, to minimize payments of duties, fees and penalties. Pursue and obtain missing documents in short order
  • Work with Purchasing and Sub-Contract Machining departments to identify most cost-effective inbound and outbound transportation solutions, while considering project schedule requirements
  • Identify problems proactively and develop creative and efficient solutions
  • Investigate failed/lost or damaged shipments, and freight claims, and resolve to Eclipse’s satisfaction
  • Create internal requisitions and purchase orders for freight costs, within ERP database
  • Work with Accounting to resolve invoice disputes with Couriers and Freight Carriers
  • Maintain an up-to-date database of previously-shipped products, including an library of associated Harmonized Tariff Codes (HTS), for future reference
  • Investigate and identify accurate new HTS Codes for inbound and outbound shipments, in a timely manner
  • Maintain accurate transportation and customs records for future review
  • Drive cost savings through creative load planning and freight management
  • Provide pricing assistance for project budgets
  • Liaise with Project Coordinators and Project Managers to ensure on-time delivery of Eclipse equipment to customer locations
  • Assist the Buyers and/or Purchasing Manager on special projects as requested
  • Provide Logistics assistance to Eclipse USA Divisions, when required
  • Demonstrate continuous improvement efforts to improve internal processes and procedures
  • Create and maintain department procedures and documents within the Quality (ISO) Database
  • Gather and analyze data and make recommendations to improve efficiency and cost effectiveness

Project Execution

  • Work requires professional written and verbal communication and interpersonal skills
  • Promote positive relations with Logistics partners
  • Adhere to all Health and Safety rules and procedures
  • Ability to work in a team environment and actively participate in group meetings safely
  • Complete other duties and projects as assigned
  • Ensure scheduled milestones are met
  • Notify the appropriate departments if milestones are not met
  • Adhere to the Eclipse Project Operating Policy
  • Maintain good corporate citizen role in support of the Eclipse corporate Vision
  • Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code
  • Foster the development of a culture reflective of the core values of the business



  • A self-motivated individual that has successfully completed either a University Degree or College Diploma in Materials Management, Business Management or a Purchasing / Administration for Businesses related program
  • FITT or CCLP Designation (Canadian Institute of Traffic & Transportation) would be an asset


  • Proven experience with cross-border transportation and logistics requirements, within the custom equipment industry
  • Excellent knowledge in customs paperwork preparation, with familiarity with: Bill of Lading, Commercial Invoice, NAFTA, HTS Codes, B13, Manufacturer’s Affidavit (MA), etc.
  • Excellent knowledge in researching HTS codes
  • Proven experience using ERP systems to manage logistics
  • Work requires professional written and verbal communication; successfully interact with purchasing and operations staff
  • 3-5 years’ experience in a similar role
  • Excellent organizational skills