Purchasing Manager

POSITION TITLE: Purchasing Manager                 

DEPARTMENT: Purchasing

REPORTS TO: Materials and Quality Director

MAJOR DUTIES: Reporting to the Materials and Quality Director, the Purchasing Manager will provide leadership and coordination of purchasing functions and costing. The incumbent will also develop and implement purchasing department policies and procedures, work directly with Project Management, Operations and Design Engineers to ensure project goals are met on budget, and work with the management and department personnel to deliver the Eclipse Vision and the Eclipse Entrepreneurial Culture.


  • Ensure smooth flow and timely delivery of materials, goods and services throughout different departments and operations
  • Manage and participate in the preparation, negotiation, processing and administration of materials goods and services and supervise purchasing staff
  • Accountable for project pricing, delivery of goods and services as approved by department or Project Management department
  • Maintain profitability in the purchasing department and manage purchasing budgets under the direction of the Materials and Quality Director
  • Generate high value purchase orders and ensure that all purchases are properly approved and consistent with company policies and procedures
  • Set and review vendor contract terms with accounting on a regular basis
  • Follow up on and expedite orders to ensure adherence to contract delivery terms; investigate and resolve problems; coordinate returns and monitor accuracy of invoicing
  • Liaison between all departments to ensure on time delivery of purchased items and on time delivery of Eclipse machinery and equipment
  • Execute and optimize cost effective purchasing and procurement contracts to ensure overall company targets.
  • Develop and manage inventory levels of materials and maintain profitability in inventory control
  • Responsible for initiating the annual inventory count for accounting
  • Ensure competitive pricing through supplier, price negotiation and use of suppliers
  • Demonstrate continuous efforts to improve operations and decrease turnaround times
  • Monitor major purchasing contracts and spending
  • Gather and analyze data and make recommendations to improve efficiency and cost effectiveness of materials, goods and services
  • Manage and oversee every day activities for staff engaged in purchasing activities
  • Select transportation carriers and truck loads to meet delivery dates while minimizing costs involved
  • Maintain a vendor / supplier base line that will give Eclipse a competitive edge on all product purchases
  • Maintain department procedures and standards, while recommending improvements
  • Recognize problems, initiate action, assist in problem solving and evaluate results on purchasing issues
  • Enter and/or update department employee time reports and job tasks allocations
  • Promote environmentally and ergonomically safe purchased product to ensure safety of Eclipse personnel and the customer’s employees
  • Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures within the company’s continuous improvement programs
  • Promote positive relations with partners, customers, vendors, and distributors
  • Recommend and consistently administer policies and procedures to enhance department operations and support continuous improvement
  • Deliver input to all department managers regarding planning and policy-making
  • Enforce Eclipse policies Recommend Eclipse Data Base improvements on an ongoing basis to increase efficiency throughout the company
  • Train, supervise, and evaluate department staff – work with Human Resources and abide to Employment Standards Act and the Eclipse Employee Handbook
  • Review department personnel expense reports
  • Continuously source new products for Eclipse to offer leading innovative solutions
  • Ensure purchased items meet Eclipse Automation quality, safety and reliability standards
  • Maintain company confidentiality
  • Promote personal development and safe work practices
  • Maintain good corporate citizen role in support of the Eclipse corporate vision
  • Adhere to all Health and Safety rules and procedures
  • Complete other duties and projects as assigned
  • Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code


  • A self-motivated individual that has successfully completed either a University Degree or College Diploma in Materials Management, Business Management or a Purchasing / Administration for Businesses related program.
  • Certified Professional Purchaser (CPP) designation would be an asset.


  • A minimum of 10 years experience in the custom automation industry. Must have a broad knowledge of raw materials, mechanical and electrical items, and logistics.
  • Must have computer skills with MS Office, email and internet. Have a basic understanding of AutoCAD, Solidworks, and database operational / search engines and ability to read blueprints.
  • Work requires professional written and verbal communication; interpersonal skills and driven with ability to provide leadership in a hands on environment, assertive, dependable and resourceful to successfully interact with engineering and operations staff.
  • Must have experience in strategic planning and execution. Knowledge of principles and practices including cost savings, negotiating, and change management.