Administrative Assistant / Reception


The Administrative Assistant is responsible for providing administrative support to Eclipse Automation Inc.  Work directly with Management and employees to deliver the Eclipse Vision and the Eclipse Entrepreneurial Culture.


  • Co-ordinate office appointments, reservations, travel arrangements and Project management/Sales team
  • Organize meetings involving multiple senior executives and customers
  • Greet clients and visitors to the executive office
  • Plan, organize and co-ordinate functions and special events for the customers and for Eclipse
  • Assist with the preparation of business presentations including text, overheads and electronic presentations
  • Prepare and/or edit internal and external letters, faxes, memos and mass emails
  • Attend phone calls from customers and also respond to the emails received from them
  • Co-ordinate the shipping of product from Eclipse Automation to the customer also prepare customs documentation
  • Ensure that the Petty Cash is dispersed and reconciled at the end of the day
  • Organize travel including flights, hotels etc.
  • Ensure all Research and Development practices are recorded for SRED
  • Ensure all ISO forms and documentation is current in the ISO drive
  • Maintain good corporate citizen role in support of the Eclipse corporate Vision
  • Adhere to all Health and Safety rules and procedures
  • Complete other duties and projects as assigned
  • Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code



  • Diploma in Business Administration or equivalent work experience


  • A minimum of 2 years’ experience within a custom automation facility (preferred).
  • A passion for providing quality customer service and building effective business relationships, outstanding written and verbal communication skills.
  • Proven time management and coordination skills
  • Proficient in Microsoft Office Suite (Work, Excel, Outlook, PowerPoint)
  • Simply Accounting Software


Eclipse is an AODA compliant organization, and accommodations are available upon request.